I have been blogging since the days of LiveJournal, and it has taken me this long to figure a perfect workflow for blogging and client work. Granted what I use now was not in existence way back then. However, they have been in existence for a while, and I am almost embarrassed how long it took me to get a workflow that makes blogging and keeping clients in the loop super easy. Before I would be emailing files back and forth and it got to be a hassle so I sat down and told myself that I have got to figure out a system so that I wouldn’t send clients the wrong files or if the client lost their files and wanted me to resend them among many other things. So I sat down and looked at all the systems out there and played around with several until I hit upon what I feel is the best solution for me. I believe it will also help other people. I am a nice person, so I am going to tell you all about the system, so you won’t be stuck for as long as I was. I don’t know about you but I always enjoy looking competent and professional and sending the wrong file to a client is NOT the way to accomplish that. *cough*
What you will need
Google Docs account
A CoSchedule account
Self Hosted WordPress site (I have NO idea if Coschedule works on sites such as Squarespace)
First, you go to Trello, and if you don’t already have an account go ahead and sign up, it is super easy. Then you get one power up for each board in the free version. Go to the power up and turn on the Google Drive power up. If you want more power ups, it is 45 dollars a year. Not a bad deal then you can REALLY amp up your #werkflow!
Then make your boards. There is a little box where you type in whatever you want to call it. I have mine “To Write.” You can name them whatever you want. After you have named at least one board, click on the card and it will flip over and click on google apps, and you will have to connect your Google account first then you can create and save a document right on the card. The title will be whatever you name this card, so I named it the EASIEST WERKFLOW EVAR so that what will be the name of the google doc.
Click on your newly created document and type your blog post or client work in Google Docs and Google automatically saves everything. Thank baby Jesus there has been more than one time that I have accidentally closed a tab with pages of work in it. I know I am not the only one. Now the next time you go to work on it you just go back to the card click on it and presto you are back at work making some serious moolah!
I have horrid spelling, so after I type the shitty first draft, I copy and paste it in Grammarly. There I do all my editing and proofreading. Grammarly is a lifesaver. I would be unemployed if not for this program. After I do all my edits and double triple check to make sure I spelled everything correctly I copy and paste it back into Google Docs.
After that, I use CoSchedule to schedule all of the social media of the blog post. In Coschedule they have a thingie that you can import your Google document into WordPress, and it will import ALL THE THINGS including pictures. You can schedule all of your social media with CoSchedule. Personally, I use CoSchedule to send it to Buffer, and I use Tailwind to send it to Pinterest. I have found better results with those Platforms for those social networks. Buttttttt instead of having to schedule it on all of the other platforms such as Twitter you can make a template with CoSchedule and click on it and presto you just saved yourself 4 hours. I timed myself, and it would take me an average of 4 hours a WEEK to schedule all my social media. Now I have 4 hours to do whatever I want! Thank You CoSchedule!
If it is a client that I am writing for after I copy and paste the document back into Google Docs from Grammarly I move it to a ready to be viewed board to let the client know that it is available to be viewed. Each client gets their own board. Then the client can type his/her comments right on the google doc on the card. No messy email threads needed!
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